Purpose: The primary purpose of this role is to coordinate key administrative and operational tasks such as transportation, attendance, and reception duties.

Key Responsibilities:

Administrative, Reception and Communication

• Responsible for primary phone coverage.
• Greet all visitors and announce to appropriate party.
• Ensure all guests sign in and out on iPad and print visitor’s badge.
• Provide professional observers with information needed for their visit (i.e., classroom locations, teacher, and student schedules).
• Assist students when needed (i.e., late passes, misplaced an item).
• Manage all information about student attendance, transportation, sports transportation, early dismissals, & homework requests and communicate to appropriate parties.
• Ensure students leaving early are signed out on iPad. Contact students when parents have dropped off items (i.e., sports equipment, backpacks)
• Ensure that staff receive messages (telephone, email, fax, face-to-face) promptly and
• Handle questions and provide information about EHS including the daily athletic
• Have a pleasant and welcoming manner for all interactions with all
• Coordinate tasks related to school re-opening and parent
• Check and log incoming packages.
• Make weekly student birthday passes.

Transportation

• Collect and maintain transportation plans for all students throughout the
• Coordinate all matters related to transportation from districts and collect rosters as needed, including but not limited to, parent organized transportation companies.
• Create and maintain a carpool database for families who do not utilize
• Record daily transportation changes from parent emails, voicemails, phone calls, transportation plans, and notes handed in by teachers into the school SIS.
• Communicate with transportation companies and districts of upcoming calendar changes and inclement weather notifications.
• Primary liaison between Greenwich resident parents and the Greenwich district for

Supplies and Postage

• Organize the supply closet and order office supplies as
• Facilitate and maintain order forms for supply requisition from teachers and supply as
• Maintain and order inventory through our approved vendors
• Fund postage and mail out approved mail.
• Maintain and order supplies and serve as main contact with Pitney Bowes for any repairs needed.
• Add postage when funds are low.

 Attendance, Dismissal, and Calendars

• Take requests and reserve all meeting rooms (i.e., Radar Room, HH Conference Room, Community Room).
• Record and maintain daily student attendance, dismissal, and
• Maintain daily study hall log and
• Maintain school calendars as needed such as for athletic, activities and study hall
• Work with the Athletic Director to enter athletic schedule into the parent portal

Summer School Programs

• Miscellaneous tasks as assigned by directors.
• Assist with copying and collating faculty folders (summer school and fall program)
• Miscellaneous
• Various assigned mailings/tasks
• Serve as backup for support staff in their absence, (i.e., substitutions¸)
• Work extended hours, if needed (i.e., parent conferences in December & May, certain “all staff” in service trainings

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned.

Eagle Hill School is an Equal Opportunity Employer

Eagle Hill School is an equal opportunity employer and does not discriminate on the basis of race, creed, age, color, sex, sexual orientation, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness, status as a veteran, status as a victim of domestic violence, or any other classification protected by state or federal law in its employment, admissions practices, vocational opportunities or access to and treatment in programs or activities, in accordance with Title IX, Section 504 if the Rehabilitation Act of 1973, Title VII, the American Disabilities Act, the Age Discrimination in Employment Act, and other applicable federal and state law. Retaliation against anyone complaining of discrimination is strictly prohibited. Should a candidate require assistance, or a reasonable accommodation, to complete the employment application, they should contact the Human Resources Department for assistance.

Experience, Skills, and Education

• Three to five years of experience as an Administrative Assistant or related role required.
• Administrative Assistant experience in a school setting is preferred.
• Associate degree required; Bachelor’s degree preferred.
• Proficient in Google Suite and Microsoft Suite

Core Competencies

• Excellent written and verbal communication skills
• Adaptability & Reliability
• Approachable
• Ability to work independently and with others.
• Demonstrates high level of professionalism.
• Builds relationships and respect amongst colleagues, students, and visitors.
• Willingness to accept supervision.

Working Requirements:

This role is located on-site in Greenwich, CT

Ability to work in a fast-paced environment.

Physical Factors:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

About Eagle Hill School

Eagle Hill School offers children who learn differently the opportunity to transform into confident and resilient students empowered with strategies to meet challenges and flourish beyond Eagle Hill.

Connections working at Eagle Hill School